20170906 - Preparation for Hurricane Irma - Public
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Preparation for Hurricane Irma
September 06, 2017
As Citizens prepares for the arrival of Hurricane Irma, we:
- Invite all our appointed agents to join us for a webinar tomorrow, Thursday, September 7, at 3 p.m. to discuss our hurricane response plans. Register for the webinar here.
- Sent a prestorm email today to policyholders with an email address on file, with the exception of those who have had their policy assumed and those without wind coverage.
- Added new Quick Reference: Hurricane Coverages documents to our website to help you answer policyholders questions regarding coverage during this type of event. These documents are located in the Personal and Commercial sections on the Training page of the Agents site.
- Added a Hurricane Irma page to our website, which includes information about evacuations, storm tracker information, and other storm resources. Once Citizens deploys its Catastrophe Response Centers (CRCs), locations and operating hours will be posted on this page.
Below are some additional reminders to assist you and your staff in your preparations.
Under Citizens' binding suspension rule:
No application for new coverage or endorsement for increased coverage may be bound, written or issued, or monies received, regardless of effective date, when a tropical storm or hurricane watch or warning has been issued by the National Weather Service for any part of the state of Florida.
PolicyCenter® and the Citizens website will advise of binding suspensions. Citizens’ appointed agents and credentialed licensed customer representatives also will be notified via email when binding is suspended or restored.
The National Weather Service may issue advisories, watches and warnings for weather disturbances that are not yet a tropical cyclone but pose a threat of bringing tropical storm or hurricane conditions to land areas within 48 hours.
Claims and Loss Reporting
Advise policyholders to contact you or Call Citizens First to report a loss at Citizens’ 24/7 toll-free Claims Hotline: 866.411.2742. A claims representative will call the policyholder with the adjuster’s contact information.
Agents can report a first notice of loss (FNOL) in PolicyCenter:
- Locate the policy in PolicyCenter, and select Actions → New FNOL.
- Complete the fields, and select Finish.
- To retrieve the claim number and adjuster’s name, wait a moment and then click Claims under Tools in the left sidebar.
Instruct policyholders to do the following after a storm:
- Call Citizens and report a loss immediately.
- Take photos and/or video of property damage.
- Take reasonable emergency measures to protect the property from further damage or prevent unwanted entry to the property.
- If reasonably possible, retain the damaged property for Citizens to inspect.
- Keep detailed receipts.
- Be cautious of unsolicited vendor service offers. With assignment of benefits (AOB) contracts, policyholders give up the right to manage their claim and ensure it is resolved in a timely manner and completely. Advise the policyholders to understand AOB contract provisions before signing one.
- Refer policyholders to the Catastrophe Claims section on Citizens’ website for more information and direction.
As reported in the Changes to Policy Language that Impact Claim Payments and Coverage, ensure your impacted HO-3, HO-6 and DP-3 policyholders are aware of two important policy provisions that require them to:
- Take reasonable emergency measures for the sole purpose of protecting the property from further damage when experiencing a loss.
- Give prompt loss notice to Citizens. Except for the policy provisions regarding reasonable emergency measures, there may be no coverage for permanent repairs that begin before one of the following occurs:
- 72 hours after the loss is reported to Citizens
- Loss is inspected by Citizens
- Verbal or written approval is provided by Citizens
For details, refer to:
- >At a Glance: Policy Language Changes that Impact Claim Payments and Coverage
- Emergency Repairs: flyer for affected policyholders (En español)
Catastrophe Response Center (CRC)
If Florida is impacted by a storm, Citizens may set up one or more CRCs, as needed, to provide immediate response to policyholders. Agents will be notified once a site is determined. CRC staff will:
- Process FNOLs
- Make advance payments for additional living expenses, when warranted
- Answer questions and offer general assistance
Book of Business reports
Citizens can provide the agency principal with a book-of-business listing within one business day. Submit your request via firstname.lastname@example.org.
For more information about claims reporting and storm preparation, see Citizens’ online resources:
- Quick Reference: Hurricane Coverages listed on the Personal and Commercial section on the Training page of the Agents site
- FNOL job aids in the Training section of the Agents site
- Search Frequently Asked Questions, and search by keywords FNOL or Claims
- Storms section on Public site
- Claims section on the Public site
- Call Citizens First section of the Agents site
If you have questions or need additional support, contact Citizens via:
- Phone: 800.737.5822, weekdays, 8 a.m.-5 p.m.
- Email: Use the Contact Us feature on the Agents website
Connect With Us
Citizens provides agent communications online for historical purposes only, and the communications have not been updated to include any changes that may have been made after publication. Agents can find the latest information by reviewing the applicable underwriting manuals, and by logging in and accessing our FAQs, which are available from the top of any page on our website.